2.9   Policy on Computer Accounts

Updated 15 October 2001.

• Students can have one computer account that is billed monthly to their Student ID Number (SID).
• Staff employees can have one (personal) computer account that is deducted from their paycheck monthly. This has to be approved by the Payroll Office. Staff accounts are done in Jan's office (Speare 117).
• Staff employees can have computer accounts that are billed to general ledger accounts. Someone with signature authority must authorize the expenditure to the ledger account.
• Teaching faculty can have one computer account that is paid by the Office of Academic Affairs with approval from Academic Affairs.
• Faculty can have computer accounts that are billed to general ledger accounts. Someone with signature authority must authorize the expenditure to the ledger account.
• Class accounts (e.g. CS122, MATH283) must be paid by the requesting department with approval by someone with signature authority in the department.
• Academic departmental accounts (e.g. CSDEPT, MATH) must be paid by the department.
• Spouse of full time staff or full time faculty can have one computer account that is deducted from their spouse's paycheck monthly. This has to be approved by the Payroll Office. (Send people wanting staff accounts to Jan.)
• Employees of affiliated entities (e.g. NRAO, UNM faculty, NMSU faculty, UNM students, NMSU students) can have one computer account but they must first open an "Accounts Receivable" account in the Business Office of Brown Hall and must also prepay six months of usage in advance.
• Graduated Alumni of NMT can have one computer account but they must be a current member of the Alumni Association (see the section on Alumni Accounts). They will also need to open an "Accounts Receivable" account in the Business Office of Brown Hall and must prepay six months of usage in advance.
• Community College instructors can have one (personal) computer account when they are teaching. Approval must be obtained from the Community College Director to bill the Community College otherwise the employee must first open an "Accounts Receivable" account in the Business Office of Brown Hall and must also prepay six months of usage in advance.
• Student Association Clubs can have one account but it must be approved by the Treasurer of the Student Association.

  Note:   The Help Desk will only work on accounts when it can verify the identity of the account holder.   "Club" and "Department" accounts are taken care of in Speare 117.