WD97: Changing the Calendar Wizard Document Formatting


This article was previously published under Q119122


Microsoft Word provides a Calendar Wizard for creating calendars. The wizard does not prompt you to modify character formatting such as font, point size, and so forth. This article describes how you can use the Calendar Wizard to create your own custom wizard.

NOTE: Microsoft does not support the modification of its wizards or templates. Modifications done by the user are at the user's risk and constitute no obligations or warranties, either written or expressed, by Microsoft


To create a new, modified calendar wizard, follow these steps.

NOTE: The Calendar Wizard is not installed when you do a complete installation of Office or Word. It is available on the Office or Word CD-ROM in the "\Valupack\Template\Word" folder. Copy the template from the CD-ROM to the following folder on your hard disk drive: C:\Program Files\Microsoft Office\Templates\Other Documents

  1. On the File menu, click Open. Change to the "\Program Files\Microsoft Office\Templates\Other Documents" folder or to the folder that contains the Calendar Wizard.

    In the Files Of Type list, select All Files. In the File Name list, select the Calendar Wizard and then click Open. On the File menu, click Save As and type a new name for the wizard. Any formatting changes you make will now be stored in your new wizard.
  2. On the View menu, click Page Layout.
  3. NOTE: The Calendar Wizard is composed of AutoText entries which correspond to the styles listed in the following table. Before you insert and modify an AutoText entry, change the page orientation to either portrait or landscape to correspond with the calendar style.

    To modify the page orientation, click Page Setup on the File menu, then select the Paper Size tab. Select Portrait or Landscape based on one of the following calendar styles:

    NOTE: The names of the AutoText Entries are listed in the columns labeled Portrait and Landscape


    Calendar style




    Boxes and borders with picture      




    Boxes and borders without picture      




    Banner with picture




    Banner without picture




    Jazzy with picture




    Jazzy without picture



  4. On the Insert menu, point to AutoText, and then click AutoText. Select the AutoText tab. Choose the AutoText entry that corresponds to the calendar style you are creating, and then click the Insert button.

    NOTE: Each AutoText entry contains both drawing objects and text boxes. These drawing objects are visible only in page layout view or print preview. (You will see a blank page after you insert the AutoText entry if you are working in normal view.)

  1. Click the Show/Hide button so that it is enabled, display table gridlines (on the Table menu, click Show Gridlines), and turn on Bookmarks (click Options on the Tools menu, select the View tab, click to select the Bookmarks check box, and then click OK).

    NOTE: Do not delete any of the bookmarks. If these are deleted, the wizard may not function properly.
  2. Select the text or table cell in which you want to make changes (be sure the end-of-cell marker or paragraph mark is also selected). Make your formatting changes, such as changing the font or point size, adding bold or italics, and so forth. When finished, cancel the selection by clicking in the margin of the document.
  3. On the Insert menu, point to AutoText, and then click AutoText. Select the AutoText tab. Select the AutoText entry that you previously selected in step 4. Click Delete to delete the old AutoText entry. Click Close to return to the document.
  4. Click the Drawing button on the Standard Toolbar to open the Drawing toolbar.
  5. Click the Select Drawing Objects button on the Drawing Toolbar. Starting in the upper-left corner of the template, click and drag down and to the lower-right corner to enclose the entire document area. A dashed line appears as you are dragging to enclose the objects.
  6. On the Insert menu, point to AutoText and then click AutoText. Select the AutoText tab. In the Enter AutoText Entries Here box, type the AutoText name using the same name as the AutoText entry you deleted in step 7 and click OK. In the "Look In" list, select the template you saved in step 1. Click Add and then click OK.
  7. With the document still selected, click Cut on the Edit menu. You should now have a blank page with a single paragraph mark at the upper left of the page. If you have any text or more than a single paragraph mark, delete these items. Click Save on the File menu, and then close the template.

NOTE: The diskette version of Word does not contain the ValuPack folder. This wizard, and many more for Word, may be downloaded from Microsoft's World Wide Web site for free.

For more information about where to get these additional wizards, please see the following article in the Microsoft Knowledge Base:

163549 WD97: Downloads and Updates Available from Microsoft

Now you can use your new, modified Calendar Wizard. To create a new calendar based on your modified Calendar Wizard, follow these steps:

  1. On the File menu, click New.
  2. On the Other Documents tab, click to select your modified Calendar Wizard, click OK, and then complete the steps of the Calendar Wizard.