HOW TO:

Change the Default Formatting of the Calendar Wizard in Word 2000

This article was previously published under Q212351

SUMMARY

Microsoft Word provides a Calendar Wizard for creating calendars. The wizard does not prompt you to modify character formatting such as font, point size, and so forth. This article describes how you can use the Calendar Wizard to create your own custom wizard.

NOTE: Microsoft does not support the modification of its wizards or templates. Modifications done by the user are at the user's risk and constitute no obligations or warranties, either written or expressed, by Microsoft

Modify the Calendar Wizard

To create a new, modified calendar wizard, follow these steps. NOTE: The Calendar Wizard is not installed when you do a complete installation of Office or Word. It is available on the Office or Word CD-ROM in the "\Valupack\Template\Word" folder. Copy the template from the CD-ROM to the following folder on your hard disk drive: C:\Program Files\Microsoft Office\Templates\1033 folder.

  1. On the File menu, click Open, and then browse to the Program Files\Microsoft Office\Templates\1033 folder or to the folder that contains the Calendar Wizard.
  2. In the Files of type list, click All Files. In the File name list, select the Calendar Wizard, and then click Open.
  3. On the File menu, click Save As, and then type a new name for the wizard.

    Any formatting changes you make will now be stored in your new wizard.

  4. On the View menu, click Print Layout.

    NOTE: The Calendar Wizard includes AutoText entries that correspond to the styles listed in the table in step 4. Before you insert and modify an AutoText entry, change the page orientation to either portrait or landscape to correspond with the calendar style.

  5. To modify the page orientation, click Page Setup on the File menu, and then click the Paper Size tab. Select either Portrait or Landscape, based on one of the following calendar styles.

    NOTE: The names of the AutoText entries are listed in the Portrait and Landscape columns.

    Calendar style Portrait Landscape

     

    Boxes and borders with picture      

    Boxes00

    Boxes10

     

    Boxes and borders without picture      

    Boxes01

    Boxes11

     

    Banner with picture

    Banner00

    Banner10

     

    Banner without picture

    Banner01

    Banner11

     

    Jazzy with picture

    Jazzy00

    Jazzy10

     

    Jazzy without picture

    Jazzy01

    Jazzy11

  6. On the Insert menu, point to AutoText, and then click AutoText. Click the AutoText tab, select the AutoText entry that corresponds to the calendar style that you are creating, and then click Insert.

    NOTE: Each AutoText entry contains both drawing objects and text boxes. These drawing objects are visible only in Print Layout view or Print Preview. (You see a blank page after you insert the AutoText entry if you are working in normal view.)

  7. Click Show/Hide paragraph marks to make the formatting marks and hidden characters visible.
  8. On the Table menu, click Show Gridlines to display table gridlines.
  9. On the Tools menu, click Options, click the View tab, click to select the Bookmarks check box, and then click OK) to make any bookmarks visible.
    NOTE: Do not delete any of the bookmarks. If these are deleted, the wizard may not function properly.
  10. Select the text or table cell in which you want to make changes (be sure the end-of-cell marker or paragraph mark is also selected). Make your formatting changes (such as changing the font or point size, or adding bold or italic formatting, for example). When you are finished, cancel the selection by clicking the margin of the document.
  11. On the Insert menu, point to AutoText, and then click AutoText. Click the AutoText tab. Select the AutoText entry that you selected in step 5. Click Delete to delete the old AutoText entry. Click Close to return to the document.
  12. On the View menu, point to Toolbars, and then click Drawing to display the Drawing toolbar.
  13. On the Drawing toolbar, click Select Objects, the arrow pointing upper right. Insert the pointer in the upper-left corner of the template, and then drag the pointer to the lower-right corner to enclose the whole document area.

    A dashed line appears as you drag the insertion point to enclose the objects.

  14. On the Insert menu, point to AutoText, and then click AutoText. Click the AutoText tab. In the Enter AutoText entries here box, type the AutoText name; be sure to use the same name as the AutoText entry that you deleted in step 8. Click OK.
  15. In the Look in list, select the template that you saved in step 1. Click Add, and then click OK.
  16. With the document still selected, click Cut on the Edit menu. You now have a blank page with a single paragraph mark at the upper-left of the page. If you have any text or more than a single paragraph mark, delete these items. Click Save on the File menu, and then close the template.

Create a New Calendar by Using the Modified Wizard

Now you can use your newly modified Calendar Wizard. To create a new calendar based on your modified Calendar Wizard, follow these steps:

  1. On the File menu, click New.
  2. On the Other Documents tab, select your modified Calendar Wizard, click OK, and then complete the remaining steps of the Calendar Wizard.