BYLAWS OF THE NEW MEXICO INSTITUTE
OF MINING AND TECHNOLOGY CHAPTER 255 OFSIGMA XI
THE SCIENTIFIC RESEARCH SOCIETY
BYLAW I - NAME
The name of this organization is the New Mexico Institute of mining and Technology Chapter (hereinafter referred to as "the Chapter") of Sigma Xi, The Scientific Research Society (hereinafter referred to as "the Society").
BYLAW II - BASIC CONSTITUTION OR GOVERNING DOCUMENTS
The basic governing documents of the Chapter are the Constitution and Bylaws of the Society which together with these Bylaws become the governing documents of the Chapter.
BYLAW III - OBJECT
In accordance with Article I-2 of the Constitution of the Society, the object of the Chapter is "to encourage original investigation in science, pure and applied."
BYLAW IV - LOCATION AND HOST INSTITUTION
The Chapter is located in Socorro, New Mexico, with the host institution being the New Mexico Institute of Mining and Technology.
BYLAW V - MEMBERSHIP *
Section 1. Any dues-.paying Member or Associate Member of the Society is eligible to be enrolled as a Member or Associate Member (at appropriate) of the Chapter, in accordance with Article VII-5 of the Constitution of the Society.
Section 2. The Chapter may newly elect as Members and Associate Members, those persons who satisfy the criteria given in Article VII of the Constitution of the Society, the actions being taken in accordance with the provisions of this Article VII.
Section 3. Members and Associate Members have such rights and privileges in Chapter matters as are accorded to them by Article VII of the Constitution of the Society.
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* It is occasionally necessary to use in this document a word meaning both Members and Associate Members; in such cases, the word "member" or membership", without the capital "M", will be used.
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BYLAW VI - ELECTIONS TO MEMBERSHIP AND ASSOCIATE MEMBERSHIP
The Chapter shall conduct its election of Members and Associate Members, in accordance with the provisions of Article VIII of the Constitution and Bylaw V of the Society.
BYLAW VII - INITIATION
The Chapter shall conduct its initiations of new Members and new Associate Members in accordance with the provisions of Article IX of the Constitution of the Society.
BYLAW VIII - OFFICERS AND THEIR TERMS OF OFFICE
Section 1. The Officers of the Chapter are President, President-elect (Vice-President), Secretary, Treasurer, Past President.
Section 2. Elected Officers of the Chapter shall serve for a term of one year, beginning on July 1, or until their successors qualify. Upon expiration of the term of President, the President-elect shall become President and serve for one year in that office. The President and President-elect are each limited to one term. The other officers may be reelected for additional terms.
BYLAW IX - ELECTION OF OFFICERS
Section 1. The officers of the Chapter shall be elected by simple majority vote of the ballots received.
Section 2. The Nominations Committee shall nominate one or more persons for each position to be filled, and shall report these to the Executive Committee. The persons so nominated shall be appropriately listed in the ballot, together with a statement that each nominee has agreed to serve if elected. There shall be space provided on the ballot for write-in votes. All members of the Chapter shall receive a copy of the ballot. Election shall take place by mail at the end of the spring semester.
Section 3. If the Office of President becomes vacant, the President-elect shall fill out the remainder of the term, and then become President on July 1. Thereafter, if for any reason the office of President is still vacant, the order of succession shall be Secretary, then Treasurer.
Section 4. If the Office of President-elect becomes vacant, a special election shall be held to fill the vacancy.
Section 5. If a vacancy occurs in any office other than President or President-elect, the Executive Committee shall appoint a person to serve the unexpired term.
BYLAW X - DUTIES OF OFFICERS
Section 1. The duties of the President shall include the following: presiding at all meetings of the Chapter; presiding at meetings of the Executive Committee and the Admissions Committee; representing the Chapter at all official functions in which the Chapter is involved; submitting a brief annual report concerning the Chapter and its activities to the Principal Officer of (each of) the host institutions); and performing such other tasks as may be appropriate for this office. (See also Duties of Chapter Officers)
Section 2. The duties of the President-elect shall include the following: serving as the deputy for the President and acting for him in his absence on any official occasion; serving as Program Chairman; serving as an ex-officio member of the Admissions Committee; serving as non-voting Convenor of the Nominations Committee; and performing such other tasks as may be appropriately assigned to him by the President. (See also Duties of Chapter Officers)
Section 3. The duties of the Secretary shall include the following: informing all members of the time, places, and programs of regular and special meetings of the Chapter; serving as secretary at all meetings of the Chapter; maintaining all records, other than fiscal, of the Chapter, including minutes of meetings, records of nominations, and elections of officers, records of nominations and elections of Associate Members, all correspondence between the Chapter and the Society (at National Headquarters); carrying out all instructions received from the Executive Director of the Society relating to membership rolls, local and national dues, notices of the National Meeting and Assembly of Delegates of the Society, proposed amendments to the Constitution and Bylaws of the Society, etc.; preparing the annual report of the Chapter; sending a copy of this annual report, and of the financial report prepared by the Treasurer, to the Society (at National Headquarters) and to the officers and membership of the Chapter; and performing such other tasks as may be appropriate for this Office. (See also Duties of Chapter Officers)
Section 4. The duties of the Treasurer shall include the following: maintaining the fiscal records of the Chapter; maintaining the funds of the Chapter in an appropriate bank; paying all bills for goods and services delivered to the Chapter, on authorization of an appropriate officer of the Chapter; preparing the annual budget for the Chapter for approval of the Executive Committee at the beginning of the fiscal year; preparing the annual form 990 of the U.S. Internal Revenue Service, for submission to that organization by the Secretary; and performing such other tasks as may be appropriate for this office. (See also Duties of Chapter Officers)
BYLAW XI - COMMITTEES
Section 1. The Standing Committees of the Chapter are the Executive Committee, the Nominations Committee and the Admissions Committee.
Section 2. The Executive Committee consists of all the officers and the immediate Past-President of the Chapter, with the President serving as Chairman. It is the duty of the Executive Committee to see that all responsibilities, local and national, of the Chapter are properly met. This includes fostering fruitful relationships among the membership of the Chapter, the Society, the host institutions, the scientific community, and the public; appointing the Chairmen of all Committees, except the Admissions and Nominations Committees; appointing the delegates to represent the Chapter at the Assembly of Delegates at the Annual Meeting of the Society; establishing ad hoc-Committees to perform special tasks for the Chapter; and carrying out such other business as may be appropriate in furthering the aims and carrying out the object of the Society. The Executive Committee may invite the Chairmen of Committees to attend its meetings and report on the work of their respective committees.
Section 3. The Nominations Committee consists of three members of the Chapter, each serving a one-year term, no one of whom may be a member of the Executive Committee. Members of the Nominations Committee shall be nominated and elected following the same procedures as for the Officers. Members of the Nominations Committees may be reelected to serve additional terms. The Nominations Committee shall provide each year one or more eligible positions on the Nominations Committee, and two positions on the Admissions Committee, together with such additional nominees as may be required to fill vacant positions. The President-elect serves ex-officio as the non-voting Convenor of the Nominations Committee.
Section 4. The Admissions Committee consists of six Members of the Chapter, each serving a three-year term, with two members elected each year on a staggered basis. Members of the Admissions Committee may be reelected to serve additional terms. The President serves ex-officio as Chairman of the Admissions Committee and the President-elect and immediate Past-President as ex-officio members. The Admissions Committee is responsible for soliciting nominations for election of new Members and new Associate Members operating in accordance with the guidelines and provisions in Article VII and VIII of the Constitution and Bylaw V of the Society.
Section 5. The President of the Chapter is ex-officio a member of each Committee.
BYLAW XII - MEETINGS
Section 1. The Chapter shall hold at least four regular meetings each year, at times and places designated by the Executive Committee.
Section 2. Special meetings of the Chapter may he called by the Executive Committee, or at the written request of 25 members of the Chapter or one-fourth of the membership, whichever number is smaller. The notices of special meetings shall state the exact nature of the business to be transacted and no other business shall be carried on at such meetings,
Section 3. A quorum for the transaction of business at any meeting of the Chapter shall consist of 15 members or one-fourth of the membership whichever number is smaller.
Section 4. Each Committee shall meet at the call of its Chairman or Convenor, with due advance notice being given to the Members of the Committee.
Section 5. A majority of the members of a given Committee shall constitute a quorum for the transaction of business, with approval of any action or motion requiring the assent of a majority of all members of the Committee, present or not.
Section 6. Robert's Rules of order, Revised, shall govern the conduct of all meetings, except where superseded by the Bylaws of the Chapter or the Constitution and Bylaws of the Society.
BYLAWS XIII - MEMBERSHIP DUES
Section 1. Regular national dues, are billed directly to, and collected from, each Member and Associate Member of the Chapter by the Society (at National Headquarters). A percentage of the national dues, which is determined by vote of the Assembly of Delegates, is returned directly to the Chapter as Local Support.
Section 2. On recommendation of the Executive Committee, and approval of the Chapter at a proper meeting, additional local dues may be levied to be billed and collected locally by the Treasurer, or, preferably, billed and collected by the Society (at National Headquarters) for return to the Chapter.
Section 3. Any inactive (non dues-paying) member of the Society may become active by simply paying the current year's dues.
BYLAW XIV - AMENDMENTS
These Bylaws may be amended by a two-thirds vote of the Members present at a proper meeting of the Chapter, provided each such amendment has first been approved by the Executive Committee and made known in writing to all Members of the Chapter at least one month preceding the meeting at which the amendments are to be voted upon.
BYLAW XV - DISSOLUTION
Upon dissolution of the Chapter, any assets remaining thereafter shall be conveyed to Sigma Xi, The Scientific Research Society, Incorporated, or to another existing organization dedicated to a similar object, provided such other organization is tax-exempt under Section 501 (c) (3) of the U.S. Internal Revenue Code of 1954 as amended.
These Bylaws were unanimously approved as amended at the general meeting of February 2, 1979.
Signed: Jacques Renault, President, April 2, 1979
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