Bylaws

Bylaws of the New Mexico Tech Student Chapter of the Association for Computing Machinery

Article I

Name

1. This organization shall be called the New Mexico Tech Student
   Chapter of the Association for Computing Machinery. The Chapter can
   also be refered to as the New Mexico Institute of Mining and
   Technology Student Chapter of the Association for Computing
   Machinery. In these Bylaws it is referred to as the Chapter; the
   Association for Computing Machinery is referred to as the "ACM".

Article II

Purpose

1. The Chapter is organized and will be operated exclusively for
   educational and scientific purposes to promote the following:
   1. An increased knowledge of and greater interest in the science,
      design, development, construction, languages, management and
      applications of modern computing.
   2. Greater interest in computing and its applications.
   3. A means of communication between persons having an interest in
      computing.
2. The Chapter will aid students at New Mexico Tech and other
   interested persons in the Socorro community.
3. The Chapter is chartered by the ACM.

Article III

Membership

The provisions of this section must conform to the membership provisions
specified in ACM's Bylaws (Bylaw 6, Section 5; ACM Constitution Article 3).

1. Membership in the Student Chapter shall be open to all ACM members
   and nonmembers.
2. Voting membership in the Student Chapter shall be granted to
   chapter members who are also ACM members.
3. Members of the Chapter who are not also ACM members will be known
   as Affiliate Members and will not have a vote in elections. Affiliate
   Members will be responsible for paying Affiliate Dues as specified
   in Article XI.

Article IV

Officers

1. The officers of this Chapter shall be: Chair, Vice Chair, Secretary,
   and Treasurer. These officers constitute the Council. A minimum of
   three officers is required to establish a Chapter
2. All officers of the Chapter must be members of ACM.
3. The officers shall be elected by a plurality of the votes cast at
   the annual election meeting. The election meeting shall be held on
   the first Monday in December and officers will take office at the
   first Charter meeting of the following semester.
4. Vacancies in Chapter Offices before elections will be filled by a
   special election. In the event that no ACM Members are available
   to fill the office, an Affiliate Member may be appointed and given
   voting privliges until an ACM Member becomes available.

Article V

Duties of Officers

1. The Chair is the principal officer and is responsible for leading the
   Chapter and managing its activities in accordance with the
   policies and procedures of the ACM and these bylaws. The Chair
   shall preside at all meetings of the chapter and of its Executive
   Council. The Executive Council shall consist of the Chapter
   officers, the Student Chapter Sponsor, and chairs of the Chapter's
   standing committees.
2. The Vice Chair shall preside at meetings in the absence of the Chair,
   assist the Chair in the management of the Chapter, and perform other
   duties that may be assigned by the Chair.
3. The Secretary shall keep the minutes of all Chapter and Executive
   Council meetings. Other duties of the Secretary include:
   1. Maintaining the records of the Chapter.
   2. Preparation of the Chapter's activity report and officer contact
      information, and submission of these to ACM Headquarters.
   3. Submission of any proposed amendment to these bylaws to the
      Chairs of the Membership Activities Board. Proposed amendments
      must be approved before they can be submitted to the Chapter's
      membership for a vote.
   4. Perform other duties as assigned by the Chair, or Vice-chair.
4. The Treasurer shall collect dues, pay all bills, and maintain the
   Chapter's financial records. Duties of the Treasurer also shall
   include:
   1. Preparation of the Chapter's Annual Financial Report for
      presentation to the Chapter at the Annual Election meeting.
   2. Completion and submission of the Annual Financial Report to
      ACM Headquarters.
   3. Performance of other duties as assigned by the Chair, or
      Vice-chair.

Article VI

Chapter Sponsor

The Sponsor shall be a faculty member or full-time staff member of your
school. Each Student Chapter has one Sponsor.

1. The Student Chapter Sponsor shall be a voting member of ACM and
   either a member of the faculty or full-time staff of New Mexico Tech.
2. The Student Chapter Sponsor shall be selected by the Executive
   Council immediately following the Election Meeting. The selection
   shall be confirmed by the school.
3. The Student Chapter Sponsor shall be generally responsible for the
   activities of the Chapter. Specifically, the Sponsor:
   1. helps provide continuity from year to year as student leadership
      and personnel change;
   2. promotes good student-faculty relationships;
   3. helps maintain university standards in all activities of the
      Chapter;
   4. exercises financial supervision, if necessary, by:
      1. promoting prompt payment of bills and collection of dues, and
      2. overseeing the settlement of all accounts in the event of
         dissolution of the Chapter;
   5. represents the Chapter interests to the faculty and
      administration.

Article VII

Executive Council

There is no requirement that there be an Executive Council, but if there
is one, the Chair would be the presiding officer. If there is no
specific Executive Council, the set of officers are the Executive
Council.

1. The Executive Council shall consist of the Chapter officers, the
   Student Chapter Sponsor, and chairs of the Chapter's standing
   committees.
2. The Term of the members of the Executive Council shall be coincident
   with the terms of the officers. They shall take office at the
   start of the Spring semester and serve for one year.

Article VIII

Standing Committees

1. The standing committees of the Chapter shall be Program, Education,
   and Publicity.
   1. The Program Committee shall plan and make arrangements for the
      technical programs of the Chapter's meetings in accordance
      with the membership's interests and the aims of the Chapter as
      set forth in Article II.
   2. The Publicity Committee shall maintain a mailing list and
      publish and distribute all notices and publicity for and to the
      members of the Chapter. The Publicity Committee shall also be in
      charge of recruiting new Chapter and ACM Members.
   3. The Education Committee shall make arrangements for the
      Chapter to educate the community and promote awareness of
      Chapter interests. The Education Committee shall also be in
      charge of inviting speakers and other educational opprotunites
      to Chapter events.

Article IX

Temporary Committees

With the advice of the Chapter's Executive Council, the Chair may appoint
such temporary committees as appropriate.

1. A Nominating Committee, consisting of at least three voting members
   of the Chapter, at least two of whom shall not be members of the
   Executive Council, shall be appointed by the Chapter Chair at
   least two months prior to the Election Meeting. If available, a
   former Chapter Chair shall head the Nominating Committee.
2. An Audit Committee shall be appointed by the Chapter Chair at the
   close of the fiscal year to assure the accuracy of the accounting
   of the Chapters funds for the year. This Committee should also
   verify the accuracy of the Financial Report prepared by the
   Treasurer for submission to ACM headquarters.

Article X

Meetings

1. Meetings shall be held as planned by the Program Committee. The
   Chapter shall hold meetings only in places that are open and
   accessible to all members of the Association.* You may have
   additional local government requirements about openness to the
   public and accessibility for the handicapped.
2. The Annual Election meeting should be held at the last meeting of
   the semester. At this meeting, the Secretary and Treasurer each
   shall present the required reports. Also, the election of officers
   shall be held. Written notices of all meetings shall be
   distributed to all members at least one week prior to any meeting.

Article XI

Disbursements and Dues

1. Disbursements from the Treasury for Chapter expenditures shall be
   made by the Treasurer with authorization of the Executive Council
   and shall be included in the minutes of its meetings.
2. Affiliate Dues shall be fixed annually by the Executive Council.
   ACM Members already pay ACM dues and are exempted from paying
   Chapter Dues.

Article XII

Amendment and Voting Procedures

1. All proposed changes to these Chapter Bylaws shall be approved by the
   Chairs of the Membership Activities Board and the ACM Constitution
   and Bylaws Committee before being presented to the Chapter
   membership for a vote.
2. Votes on changes to Chapter Bylaws must be attended by all voting
   members and approved by a 2/3 majority.
3. No official business of the Chapter shall be conducted unless a quorum
   is present. A quorum of the Chapter shall be defined as 2/3 of the
   voting membership of the Chapter or at least 3 members, whichever
   is greater.
4. A simple majority of the voting members present shall be required
   to carry a motion.
5. Officers will be elected by a plurality of votes cast.

Article XIII

Dissolution of the Chapter

1. Dissolution of this Chapter by consent of the members shall consist
   of unanimous agreement of all its officers together with a
   majority vote at a meeting which has been publicized in advance to
   all members of the Chapter for the purpose of taking this vote.
2. Should this Chapter be dissolved, its assets and liabilities shall
   be transferred to ACM and shall be supervised by the Membership
   Activities Board.