3. Managing a mailing list

If you want to create a new mailing list, you must first fill out a “Lyris Mailing List Agreement” at the TCC office in Speare 117.

You will be asked to name the mailing list, describe its purpose, and provide an initial password. Mailing list names must be short and contain no spaces: use hyphens to separate multiple words. Here are some examples of mailing list names: math461; math517-geop577; grill-announce.

This mailing list name, followed by “@lyris.nmt.edu”, will be the address that people can use to send messages to the list. For example, if you are a member of the math461 mailing list, you can send content to it by mailing to “math461@lyris.nmt.edu”.

Once your mailing list has been created by the TCC, you can manage it using these steps:

Direct your web browser to:
```
http://lyris.nmt.edu
```
You will see a popup login menu. Under Login Name, enter your e-mail address. Fill in your password.
You will see the homepage for you as a list manager.

For full documentation on your interface as a list manager, refer to the vendor's documentation page. There is a link on this page to a document called Getting Started, available in either HTML or PDF form.

There is a full User's Manual for the product on this page, if you need it. It is well over 900 pages long and covers every possible situation.

However, there are a few things you should set up right away. Here are those procedures.

3.1. Setting basic options

When you first create the list, you should review the basic list options.

Click on the Utilities tab.
Click on List Settings. This takes you to a page entitled “Basic Information.” If you want to change the description of the list, edit the Description field and click on Save.
Click on the List Settings link on this page to return to the “Utilities” page.
Click on New Subscriber Policy to set up rules for joining the list.
On the “New Subscriber Policy” page, click on the Security tab.
From the Security pulldown menu, select your policy on allowing people to join the list:
open
Allow anyone to join the list without your approval.
private
Anyone can request membership, but the list administrator must approve the request.
closed
No one can join the list. Only the list administrator can add them.
password
Allow anyone who knows the secret password to join the list. Invent a password and type it in the Password field.
Next, decide how restrictive you want to be on who can post and how. These are the choices:
- You can let any list member post anytime by e-mailing to the list. To set this up:
  1. Click on the Utilities tab, then click on List Settings.
  2. Click on Email Submitted Content, then click the Security tab.
  3. Set the Reject email submissions radiobuttons to No.
  4. Set the Only admins can send radiobuttons to No.
  5. Click on the Approval tab.
  6. Under the Is list moderated pulldown, select not moderated.
- You can allow any list member to post by e-mailing to the list, but the posting will not appear until it has been approved by a list administrator. To do this:
  1. Click on the Utilities tab, then click on List Settings.
  2. Click on Email Submitted Content, then click the Security tab.
  3. Set the Reject email submissions radiobuttons to No.
  4. Set the Only admins can send radiobuttons to No.
  5. Click on the Approval tab.
  6. Under the Is list moderated pulldown, select moderated.
- You can set up the list so that only list administrators can post. To do this:
  1. Click on the Utilities tab, then click on List Settings.
  2. Click on Email Submitted Content, then click the Security tab.
  3. Set the Reject email submissions radiobuttons to No.
  4. Set the Only admins can send radiobuttons to Yes.

Using the TCC's Lyris mailing list server

3. Managing a mailing list

3.1. Setting basic options